Assistant Office Manager

Company Description Essence Innovation develops an AI-powered health app designed to put individuals at the center of their healthcare. The platform helps users seamlessly manage medical records, access real-time health insights, and connect with global healthcare providers in one secure place. By making complete medical histories easily accessible, the app enables informed health decisions and greater personal control over care. Essence Innovation focuses on security, usability, and data ownership, empowering users to take charge of their well-being. The team is driven by innovation and a mission to transform how people interact with their health information.
Role Description The Assistant Office Manager is a full-time, on-site role based in the Mohali district. This role supports day-to-day office operations, including coordinating administrative tasks, managing office supplies and equipment, and maintaining organized records and documentation. The Assistant Office Manager will assist with scheduling meetings, handling visitor inquiries, and providing responsive customer service to internal and external stakeholders. Responsibilities include supporting office administration processes, helping implement workplace policies, and ensuring a smooth, professional office environment. The role works closely with management and team members to streamline workflows and contribute to an efficient and positive workplace.
Qualifications

• Candidates should possess strong Communication and Customer Service skills to interact effectively with team members, partners, and visitors.
• Candidates should possess Administrative Assistance and Office Administration skills to manage daily office operations, documentation, and scheduling.
• Candidates should possess familiarity with Office Equipment and basic office technology to support maintenance, troubleshooting, and efficient use of resources.
• Candidates should possess organizational and time-management skills to handle multiple tasks, prioritize work, and meet deadlines.
• Relevant experience in an office support or administrative role, preferably in a tech or healthcare-focused environment, is beneficial.
• Proficiency with productivity tools (such as word processing, spreadsheets, and email) and comfort learning new software is beneficial.
• A diploma or degree in Business Administration, Office Management, or a related field is advantageous.
• Attention to detail, reliability, and the ability to work collaboratively in an on-site team setting are important.