Front Desk Administrative

Location: Chembur, Mumbai

Role: Front Desk Administrative

Working Days & Timings: Monday – Saturday (2nd & 4th Saturdays WFH) | 10 AM – 7PM

Key Responsibilities:

1. Office Operations & Staff Supervision

• Manage and supervise office support staff to ensure smooth and efficient day-to-day operations.
• Oversee front-desk activities, welcoming visitors, handling incoming calls, and directing inquiries to the appropriate personnel in a professional manner.

2. Inventory & Supplies Management

• Maintain stationery inventory and stock records, including monitoring stock levels and arranging replenishment as required.
• Oversee pantry operations, including managing supplies, ensuring cleanliness, and coordinating effectively with pantry staff.

3. Vendor & Facility Management

• Coordinate with vendors and service providers for office-related requirements, services, and supplies, ensuring competitive pricing and timely service delivery.
• Monitor housekeeping activities and ensure that high standards of cleanliness and hygiene are consistently maintained throughout the office premises.
• Manage meeting and conference rooms, including ensuring proper setup, cleanliness, and the availability of required technical and physical facilities.

4. Administrative & Financial Coordination

• Handle and process bills and invoices, ensuring proper documentation, verification, and timely submission for payment processing.
• Manage petty cash transactions, maintain accurate records, and ensure proper supporting documents and receipts are available for all expenses.

Qualifications & Skills

• High school diploma or equivalent; a Bachelor’s degree in Business Administration or a related field is a plus.
• Proven experience working as a Receptionist, Office Assistant, or in a similar administrative role. Exceptional verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment handling.
• Basic financial acumen for handling invoices and petty cash.
• Professional demeanour with a strong customer-service orientation.