Administrative Assistant

Job description of Admin.

• Administrative Operations Oversight: Meeting with paragraph team to Supervise tasks, discussion on operational issue, taking follow ups and maintain operational efficiency within the floor.
• Coordination and Process Improvement: Collaborate with departments to streamline operations, enhance organizational effectiveness, and boost overall efficiency.
• Document Handling: Organize company documents, records, and files for easy access and retrieval when required.
• Office Supplies and Inventory Management: Ensure proper stock levels for smooth operations, assist in budgeting, and oversee financial processes.
• Compliance and Staff Training: Uphold company policies, supervise staff, and provide training to maintain standards.
• Vendor Relations: Onboard, manage, and coordinate vendors for smooth services and relationships.
• Transport and Cafeteria Management: Manage employee transport & creating roaster for employees as per shift wise, cafeteria operations, facility logistics, and coordinate food arrangements for shifts. Arrange special meals upon team requests from contracted vendors.
• Event Collaboration: Work closely with HR to organize corporate events, including accommodations, transportation, and stakeholder arrangements.
• Digital Organization: Maintain digital files, documents, and records for easy retrieval and accessibility.
• Meeting Coordination: Coordinate virtual meetings, webinars, and conference calls to ensure seamless communication and collaboration.
• Data Entry and Research: Perform accurate data entry tasks and gather necessary information through online research for business operations.
• Travel Coordination: Assist in travel arrangements, accommodations, and transportation for employees and stakeholders.
• Task Prioritization and Follow-Up: Coordinate tasks, deadlines, and deliverables to ensure timely completion, following up on action items to meet instructions.
• Visitor Management and Office Maintenance: Welcome visitors, direct them appropriately, manage office hours, ensure sanitation, and collaborate with housekeeping and vendors for administrative tasks.
• Room Booking and Scheduling: Manage meeting and training room bookings, maintain cleanliness, and arrange necessary stationery. Prevent duplicate bookings by coordinating and managing appointments, meetings, and conference room schedules effectively.