Executive Assistant

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to the Director to provide comprehensive administrative and executive support. The ideal candidate will be responsible for managing schedules, coordinating with internal and external stakeholders, handling confidential information, and ensuring smooth execution of day-to-day priorities.

Key Responsibilities

• Provide executive and administrative support to the Director.
• Manage calendars, appointments, meetings, travel arrangements, and daily schedules.
• Coordinate with internal teams, clients, vendors, consultants, and other stakeholders.
• Handle emails, correspondence, meeting agendas, minutes, and follow-ups.
• Track important tasks, assignments, and action items to ensure timely completion.
• Maintain confidential records, documents, and information securely.
• Assist in preparing reports, presentations, MIS, and other management documents.
• Coordinate meetings and ensure necessary information and documentation are available.
• Support the Director in managing both official and routine personal commitments, as required.
• Follow up with relevant teams and stakeholders on important matters and provide timely updates.
• Handle multiple priorities independently while maintaining accuracy and confidentiality.

Requirements

• Good experience as a Secretary, Executive Assistant, Personal Assistant, or in a similar executive support role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in MS Office, particularly Word, Excel, PowerPoint, and Outlook.
• Strong follow-up and coordination skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to multitask, prioritize, and work independently.
• Professional personality with strong interpersonal and relationship-management skills.
• Good judgment, attention to detail, and problem-solving ability.

Preferred Skills

• Experience in managing complex calendars and travel itineraries.
• Experience coordinating with drivers, household staff, vendors, or service providers.
• Ability to prepare MIS reports and management presentations.
• Strong stakeholder management and follow-up skills.
• Flexible and proactive approach toward changing priorities.

What We’re Looking For

A dependable and mature professional who can act as a strong support system to the Director, anticipate requirements, manage priorities effectively, and ensure that commitments and tasks are followed through efficiently.

Interested candidates can apply with their updated CV at deepshikha.rai@talent-destination.com