Executive Assistant

Job Title: Executive Assistant to Director (Founder's Office)

Location: Kolkata (Only candidates based in Kolkata will be considered)

Employment Type: Full-time

Joining: Immediate joiner preferred

About the Role

We're looking for a sharp, proactive Executive Assistant to support the Director as part of the Founder's Office. This role goes beyond traditional EA responsibilities — you'll be a flexible, hands-on partner handling everything from calendar and travel management to broader office administration, vendor coordination, and ad-hoc projects. Ideal for someone early in their career who thrives in a fast-paced, high-ownership environment and enjoys wearing multiple hats.

Key Responsibilities

Core EA Responsibilities

• Manage the Director's calendar, scheduling, and meeting logistics
• Coordinate domestic and international travel arrangements
• Draft, proofread, and manage correspondence and communications
• Prepare reports, presentations, and briefing documents
• Act as a point of contact between the Director and internal/external stakeholders
• Handle confidential information with discretion

Beyond the Core Role — Office & Administrative Support

• Support general office administration (vendor management, facility coordination, supplies, etc.)
• Assist with event planning, offsites, and internal team activities
• Help coordinate cross-functional tasks and follow-ups on behalf of the Founder's team
• Take on ad-hoc projects and errands as they arise — this role requires flexibility beyond a typical EA scope
• Liaise with other departments (HR, Finance, Admin,Sales) to ensure smooth day-to-day operations

Requirements

• Must be based in Kolkata (local candidates only)
• 2-3 years of experience in a similar EA/Executive Support role (mandatory)
• Excellent organizational, multitasking, and time-management skills
• Strong written and verbal communication
• High proficiency in MS Office / Google Workspace
• Proactive, solution-oriented, and comfortable with ambiguity
• Willingness to take on tasks outside a "typical" EA job description
• Immediate availability to join

What We're Looking For

• Someone energetic, self-driven, and eager to grow within a founder-led environment
• A "no task too small" attitude with high ownership
• Ability to work closely with leadership in a dynamic, fast-changing setup

For more details, please connect HR Nayanika (9123964019) or you can mail your CV at s.nayanika@academyofvedicvidya.com