Executive Assistant

Company Description:

Lyxa Labs is a Bengaluru-based climate-tech product studio focused on helping manufacturers demonstrate the true cleanliness of their operations and compete more effectively in global trade. As carbon regulations increasingly shape border and export decisions, Lyxa Labs builds products that close the gap between actual factory performance and external perception. The company’s first product is in field trials across Bengaluru’s industrial belt, supported by over sixteen years of enterprise engineering experience and recognition from DPIIT. Lyxa Labs works closely and discreetly with factories, while keeping its mission public: making credible climate-related proof more affordable than the penalties for not having it. Team members join a growing, purpose-driven organization at the intersection of manufacturing, exports, and climate innovation.

Position: Executive Assistant

Location: Bengaluru (Remote)

Type: Full-time Reports to: Director / Founder

About the Role

We are looking for a sharp, discreet, and highly organised Executive Assistant (EA) to work directly with a senior technology executive and startup founder. You will be the operational backbone of a busy leader — managing time, information, and communication so that nothing falls through the cracks. This role suits someone who is proactive, resourceful, and comfortable handling ambiguity with minimal supervision.

Key Responsibilities:

Calendar & Scheduling

• Own and manage the executive's calendar end to end: schedule, reschedule, and prioritize meetings across multiple commitments
• Prepare meeting agendas, capture action items, and follow up on pending decisions

Travel & Logistics

• Plan and book domestic and international travel — flights, hotels, ground transport, and visas
• Build clear itineraries and handle last-minute changes calmly

Communication & Query Management

• Act as the first point of contact for incoming queries; resolve them promptly or route them to the right person
• Draft and respond to emails and messages on the executive's behalf with professional, fluent spoken and written English
• Maintain strict confidentiality on all business, financial, and personal matters

Research & Documentation

• Conduct internet research on companies, markets, tools, and people; summarize findings into concise briefs
• Fill and submit Venture Capital (VC) application forms, accelerator applications, and similar documentation accurately and on deadline

Social Media & Online Presence

• Manage and schedule posts across social media platforms (LinkedIn, X/Twitter, YouTube, etc.)
• Track engagement, respond to comments/messages, and maintain a consistent posting calendar

Requirements

• 1-3 years of experience as an Executive Assistant, Personal Assistant, or in a similar operations/coordination role
• Excellent spoken and written English communication
• Excellent skill on computer (Windows/MacBook)
• Strong proficiency with Google Workspace / Microsoft Office, calendar tools, and basic social media management tools
• Proven ability to handle confidential information with discretion
• Highly organized, detail-oriented, and able to juggle multiple priorities under tight timelines
• Comfortable working with a fast-moving executive; responsive outside standard hours when genuinely needed

Nice to Have

• Experience supporting a founder or startup executive
• Familiarity with fundraising processes (pitch decks, VC forms, data rooms)
• Basic design skills (Canva) for social media creatives
• Basic usage of ChatGPT, Gemini etc.



What We Offer

• Direct exposure to senior leadership, product building, fundraising, huge learning scope
• Fast-paced, high-trust working relationship with significant ownership
• Competitive compensation (specify range)
• Insurance