Personal Secretary (PS) to CMD

Company Description Phorcys Vx Marines Private Limited is a marine deep-tech startup based at the IIT Madras Discovery Campus, pioneering a revolution in marine engine technology in India. The company focuses on developing efficient, intelligent, and sustainable marine engineering solutions for future maritime needs. Team members collaborate in a dynamic innovation ecosystem with access to cutting-edge research and industry partnerships. The organization values technical excellence, operational discipline, and a forward-looking approach to marine engineering.
Role Description This is a full-time, on-site role based in Chennai for a Personal Secretary (PS) to the Chairperson and Managing Director (CMD). The PS will manage the CMD’s calendar, schedule meetings, coordinate travel, and handle day-to-day administrative support. Responsibilities include preparing and reviewing correspondence, drafting emails and documents, maintaining records, and organizing files. The role involves liaising with internal teams and external stakeholders, managing phone calls and messages, and ensuring timely follow-up on action items. The PS will also support meeting preparation, including agenda creation, minutes recording, and dissemination, while maintaining confidentiality and professional conduct.
Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills, including calendar management and stakeholder coordination.
• Candidates should possess solid Clerical Skills and Administrative Assistance abilities, such as documentation, filing, meeting organization, and office operations.
• Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally at all organizational levels.
• Relevant experience as a personal or executive assistant, preferably supporting senior leadership, is highly beneficial.
• Strong organizational skills, attention to detail, and the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency in standard office software (email, word processing, spreadsheets, presentations) and comfort with digital tools.
• High level of integrity, discretion, and reliability in handling sensitive and confidential information.
• A bachelor’s degree in any discipline is preferred; equivalent experience in administrative or executive support will also be considered.