Executive Assistant to the Chair

We are looking for a highly organized, proactive, and discreet Executive Assistant to the Chairman to provide comprehensive executive and administrative support. The role will involve managing the Chairman’s schedule, coordinating with senior management and key stakeholders, handling confidential communication, and ensuring effective follow-up on important business matters.

Key Responsibilities

• Manage the Chairman’s calendar, appointments, meetings, travel plans, and daily schedule.
• Coordinate with senior management, department heads, business partners, and external stakeholders.
• Prepare meeting agendas, presentations, briefing notes, reports, and Minutes of Meetings.
• Track and follow up on important action points, decisions, and commitments made during meetings.
• Handle professional correspondence, emails, letters, and other communication on behalf of the Chairman.
• Maintain confidential records, documents, and business information with a high level of discretion.
• Assist in preparing MIS, business updates, presentations, and management reports.
• Coordinate with various departments to ensure timely execution of the Chairman’s instructions and priorities.
• Support the Chairman in special projects, business initiatives, events, and strategic assignments.
• Manage day-to-day administrative requirements of the Chairman’s office.

Candidate Profile

• Masters in Business Administration, Management, Commerce, or a related discipline.
• 3–7 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.
• Prior experience supporting a Chairman, Managing Director, CEO, or senior executive will be preferred.
• Excellent communication, drafting, coordination, and interpersonal skills.
• Strong command of MS Office, particularly Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong follow-up skills, attention to detail, and a proactive approach.
• High level of professionalism, confidentiality, and discretion.