Debtors Control

JOB Description: Debtor Control- Stainless Steel

Asst. Manager – Accounts Receivable & Debtor Control

Experience

4–5 Years of relevant post-Articleship experience

Qualification: CA/CA Inter – Mandatory

Location: Kolkata- Taratala

Industry Preference: Steel / Manufacturing / Infrastructure / Trading Industry preferred

Budget- As per industry Standard

Job Overview

We are looking for a dynamic CA/CA Inter professional 4–5 Years of post-Article ship experience to manage Accounts Receivable, Debtor Control, Vendor Ledger Reconciliation, MIS Reporting and Commercial Finance activities.

The ideal candidate should possess strong analytical skills, reconciliation expertise, follow-up ability and leadership qualities, with the capability to coordinate effectively with internal teams, customers and vendors.

Key Responsibilities

Accounts Receivable & Debtor Control

• Monitor and control customer outstanding / receivables on a regular basis.
• Conduct Debtor Ageing Analysis and identify overdue accounts.
• Ensure timely follow-up for customer payments as per agreed credit terms and TAT.
• Conduct regular Debtor Review Meetings with the team and business stakeholders.
• Monitor collection performance and highlight critical overdue cases to management.
• Calculate and monitor DSO (Days Sales Outstanding) as per defined TAT.
• Analyse reasons for delayed collections and coordinate with relevant departments for resolution.

Ledger Reconciliation

• Perform regular Vendor Ledger Reconciliation and resolve discrepancies.
• Coordinate with vendors/customers for Balance Confirmation.
• Investigate and resolve differences relating to invoices, payments, debit notes and credit notes.
• Ensure timely closure of reconciliation items and maintain proper supporting documentation.

Debit Note / Credit Note

• Review and process Debit Notes and Credit Notes as per business requirements.
• Validate supporting documents and ensure proper accounting and approval.
• Track outstanding debit/credit note-related issues and ensure timely closure.

Sales Order / Delivery Order Control

• Monitor Sales Order / Delivery Order (DO) controls.
• Ensure adherence to approved commercial terms, credit limits and authorization procedures.
• Coordinate with Sales, Commercial, Logistics and Finance teams for smooth order-to-cash operations.
• Identify exceptions and ensure timely corrective action.

MIS & Analytical Reporting

• Prepare daily / weekly / monthly MIS reports relating to receivables, collections and debtor ageing.
• Prepare analytical reports on:
• Debtor Ageing
• Collection Efficiency
• DSO
• Outstanding & Overdue Receivables
• Customer-wise Collection Status
• Sales Order / DO Status
• Reconciliation Status
• Provide meaningful analytical insights and management information for decision-making.
• Ensure accuracy and timely submission of MIS reports as per defined TAT.

Leadership & Team Management

• Demonstrate strong leadership and ownership of assigned responsibilities.
• Coordinate and review activities of team members handling receivables and reconciliation.
• Conduct regular debtor review with the team and monitor action points.
• Drive timely closure of pending issues.
• Coordinate effectively with Sales, Commercial, Logistics, Operations and Finance teams.

Mandatory Skills

• CA Inter – Mandatory
• 2–3 years of relevant experience after Articleship
• Strong knowledge of Accounts Receivable & Debtor Management
• Hands-on experience in Vendor Ledger Reconciliation
• Experience in Balance Confirmation
• Strong understanding of Debit Note & Credit Note
• Knowledge of DSO calculation and monitoring
• Experience in MIS preparation and analytical reporting
• Strong payment follow-up and collection skills
• Experience in Sales Order / DO Control
• Excellent Excel / MS Office skills
• Strong analytical and problem-solving ability
• Excellent communication and coordination skills
• Leadership quality and ownership mindset

Key Performance Indicators (KPIs)

• Reduction in DSO
• Timely collection against agreed TAT
• Reduction in overdue receivables
• Timely closure of ledger reconciliation
• Accuracy and timeliness of MIS
• Balance confirmation completion
• Timely resolution of debit/credit note discrepancies
• Adherence to Sales Order / DO control process