Executive

Purchase Coordination

• Receive material requirements from project / store team
• Prepare and issue Purchase Orders (PO)
• Follow up with suppliers for timely delivery
• Coordinate dispatch and logistics
• Coordinate with internal teams for material requirements

Vendor Communication

• Communicate with existing suppliers for quotations
• Compare rates and prepare comparison sheets
• Negotiate prices and payment terms
• Maintain good vendor relationships
• Follow up with vendors for material readiness and delivery schedules

Customer Coordination

• Coordinate with customers regarding material requirements
• Understand and communicate customer requirements to internal teams
• Coordinate with customers for delivery planning and urgent requirements
• Resolve customer queries related to orders, deliveries, and documentation
• Maintain proper communication and good relationships with customers

Order Tracking & Follow-up

• Track pending orders and update internal teams
• Ensure materials reach site on time
• Handle urgent purchase requirements
• Monitor order status and follow up for timely closure

Documentation Work

• Maintain purchase records in Excel / ERP
• Verify invoices with PO
• Coordinate with accounts for bill processing
• Maintain proper filing of documents

Inventory Support

• Coordinate with store team for stock updates
• Monitor minimum stock levels
• Assist in planning routine purchases

Required Skills

• Good communication skills
• Strong follow-up ability
• Basic to advanced knowledge of MS Excel
• Customer coordination skills
• Vendor management skills
• Organized and detail-oriented
• Ability to work under pressure

Skills