Executive Assistant

Role Summary We are  looking for a proactive, intelligent and highly organized Executive Assistant to provide direct support to the Director. The role requires strong coordination skills, sound knowledge of accounts, excellent communication in English and Hindi, and proficiency in modern productivity and AI tools.

• Key ResponsibilitiesManage the Director's calendar, meetings, travel plans and follow-ups.
• Coordinate with clients, vendors, consultants and internal teams to ensure timely execution of tasks.
• Draft professional letters, emails, proposals, minutes of meetings and reports in English and Hindi.
• Maintain office records, documentation and confidential files.
• Assist in preparation of quotations, presentations and business documents.
• Support accounting activities including invoice tracking, purchase and sales records, payment follow-up, expense statements and coordination with the accounts team.
• Prepare MIS reports and dashboards in Microsoft Excel.
• Coordinate project schedules and ensure action points are completed on time.
• Use ChatGPT and other AI tools to improve productivity, documentation and communication.
• Create basic marketing posts, presentations and brochures using Canva.
• Support CRM updates, customer correspondence and document management.
• Essential Skills & QualificationsGraduate in Commerce, Business Administration or equivalent. Preference for B.Com/BBA/MBA.
• 2–5 years of experience as an Executive Assistant, Office Coordinator or similar role.
• Good working knowledge of accounting principles and office administration.
• Excellent spoken and written English and Hindi.
• Advanced Microsoft Excel skills (formulas, pivot tables, lookups, charts and reporting).
• Good working knowledge of Microsoft Word and PowerPoint.
• Working knowledge of AI tools such as ChatGPT.
• Working knowledge of Canva for preparing professional graphics and presentations.
• Strong drafting, proofreading and documentation skills.
• Excellent coordination, planning and follow-up abilities.
• Desired Personal AttributesHigh integrity and ability to maintain confidentiality.
• Strong attention to detail and accuracy.
• Excellent time management and multitasking capability.
• Positive attitude, professional appearance and customer-focused approach.
• Quick learner with willingness to adopt new technologies.
• Performance Indicators (KPIs)Timely completion of assigned tasks.
• Accuracy of documentation and reports.
• Quality of communication and drafting.
• Effective coordination with clients and teams.
• Timely follow-up on payments, meetings and project milestones.
• Efficient use of AI and digital productivity tools.