Executive Assistant to Chief Operations Officer

Company: Jeena Sikho Lifecare Ltd.

Position: Executive Assistant

Location: Zirakpur

Job Type: Full-Time

Working Days: 6 Days a Week

Job Summary

Jeena Sikho Lifecare Ltd. is looking for a proactive and highly organized Personal Assistant to provide administrative and executive support to senior management. The ideal candidate should have excellent communication skills, be proficient in handling emails, scheduling meetings, maintaining confidential information, and ensuring smooth day-to-day coordination.

Key Responsibilities

• Manage and monitor the executive's email inbox, draft professional emails, and ensure timely responses.
• Schedule, organize, and coordinate meetings, appointments, and calendar activities.
• Prepare meeting agendas, record minutes of meetings (MOM), and follow up on action items.
• Coordinate with internal departments and external stakeholders on behalf of management.
• Prepare reports, presentations, and business documents using MS Office.
• Maintain confidential records, files, and important documents.
• Track pending tasks and ensure timely completion through regular follow-ups.
• Handle phone calls, correspondence, and visitor coordination professionally.
• Support management with daily administrative and operational activities.
• Maintain MIS reports and organize business-related data.
• Perform other duties assigned by senior management.

Qualifications

• Graduate in any discipline (Mandatory).

• Experience
• 3–5 years of experience as a Personal Assistant, Executive Assistant, or Secretary.
• Experience supporting senior management or directors is preferred.

Required Skills

• Email Management & Professional Communication
• Calendar & Meeting Management
• MS Office (Excel, Word, PowerPoint, Outlook)
• Documentation & Record Management
• MIS Reporting
• Drafting Professional Emails & Letters
• Travel & Appointment Coordination
• Strong Communication & Interpersonal Skills
• Time Management & Multitasking
• Confidentiality & Discretion
• Follow-up & Coordination Skills
• Problem-Solving & Organizational Skills

Key Attributes

• Excellent organizational and planning abilities.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Professional attitude with excellent etiquette.
• Ability to work under pressure and manage multiple priorities.
• Self-motivated, proactive, and dependable.