Front Office Receptionist

Harkaran Boparai Studio (HBS) is a global design practice specializing in timeless architecture and interior design for high-scale residential and unique commercial projects. Founded in 2017, HBS has grown into a team of 50+ design professionals across three studios. The firm is known for expressive, enduring design that shapes distinctive built environments. With studios in Delhi, Amritsar, and Dubai, HBS offers exposure to diverse projects and international standards while maintaining a strong local presence.

About the Role

We are looking for a smart, well-spoken, and organised Receptionist to manage front-desk responsibilities while supporting day-to-day office operations. The ideal candidate should have excellent communication skills, strong vocabulary, good computer knowledge, and the ability to learn and adapt quickly.

Key Responsibilities / KRAs

• Manage the reception area and ensure a professional first impression for clients and visitors.
• Greet and assist clients, guests, candidates, and other visitors professionally.
• Handle incoming calls, messages, emails, and general enquiries.
• Coordinate meetings, appointments, and visitor schedules.
• Maintain visitor records and basic administrative documentation.
• Support day-to-day office operations and administration.
• Coordinate with internal teams for meetings, requirements, and office-related activities.
• Maintain proper records, files, and office documentation.
• Assist HR/Admin with routine operational and coordination tasks.
• Ensure the reception and common areas are maintained in a professional manner.
• Handle multiple tasks efficiently and ensure timely follow-ups.
• Take initiative in resolving routine operational and administrative requirements.

Key Requirements

• 1–3 years of experience in reception, front office, administration, and office operations.
• Excellent verbal and written communication skills.
• Excellent vocabulary and professional command of English.
• Good computer knowledge, including MS Office, email, and basic documentation.
• Strong organisational and coordination skills.
• Quick learner with the ability to adapt to new systems and processes.
• Presentable, confident, courteous, and professional personality.
• Ability to multitask and work effectively in a fast-paced environment.
• Strong attention to detail and follow-up skills.