Company Secretary

We are seeking a motivated and detail-oriented Company Secretary to join our team. The ideal candidate will assist in ensuring compliance with statutory and regulatory requirements, support corporate governance practices, and maintain accurate records for the organization.

Job Title: Executive - Company Secretary

Experience: 1–2 Years

Location: Malad, Mumbai

Employment Type: Contractual

Key Responsibilities

• Ensure compliance with the Companies Act, SEBI regulations, and other applicable laws.
• Coordinating and facilitating board meetings, including preparing agendas, documentation, board packs and minutes.
• Maintaining corporate records, registers and statutory books as per the applicable laws and regulations.
• Prepare and file statutory forms and disclosures with MCA and other authorities.
• Experience with Corporate Secretarial Software and tools for board meeting agenda management, document handling, and Insider Trading & NSDL compliance tracking.
• Independently preparing minutes, Annual Report and file Annual Returns and other statutory forms and compliances for Subsidiary Companies.
• Provide support in drafting resolutions and legal documentation.
• Support in executing Listed Company Compliances.
• Managing shareholder communications, including organising annual general meetings and handling shareholder inquiries.
• Support in Statutory audits and liaise with auditors and regulators.
• Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements
• Handle correspondence with shareholders and regulatory bodies.

Required skills and qualifications

• Qualified Company Secretary (ACS) with membership of the Institute of Company Secretaries of India (ICSI).
• 1-2 years of experience as a company secretary or a similar role in corporate governance and compliance.
• Strong knowledge of corporate law, regulations and governance principles.
• Proficient with Regulatory Portals - MCA, SEBI and Stock Exchanges and familiarity with corporate governance software and systems.
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives & other stakeholders.
• Ability to work independently and handle confidential information with discretion.
• Attention to detail and the ability to work effectively under pressure in a fast-paced environment.