Executive Assistant

WE’RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR

UDS Architects LLP | Lower Parel, Mumbai

UDS Architects LLP is a multidisciplinary architecture and interior design firm working across high-end villas, apartments, 5-star hotels, hospitals, and educational projects.

We are looking for a reliable, proactive, organized, and detail-oriented Executive Assistant to work closely with our Managing Director.

ROLE DETAILS

Experience: 3–6 years

Salary: ₹40,000–₹50,000 per month

Location: Lower Parel, Mumbai

Working Days: Monday–Saturday | 9:30 AM–6:30 PM

4th Saturday: Off

KEY REQUIREMENT

Strong follow-up, coordination, and task-tracking skills are essential. The candidate must be capable of independently tracking tasks, deadlines, and commitments through to completion.

KEY RESPONSIBILITIES

• Manage the MD’s calendar, meetings, appointments, emails, and priorities

• Coordinate with internal teams, clients, vendors, and external stakeholders

• Delegate tasks and follow up regularly until closure

• Track deadlines, commitments, and deliverables using structured trackers

• Draft emails, letters, reports, and internal communications

• Conduct research and prepare reports, comparisons, and trackers

• Attend meetings, take live notes, and prepare MOMs with action items, owners, and deadlines

• Coordinate business travel, appointments, bookings, and other administrative requirements

• Assist with personal and administrative coordination as required

• Maintain complete confidentiality and discretion

MUST-HAVE SKILLS

• Excellent written and spoken English

• Strong organization, coordination, and follow-up skills

• Fast and accurate typing, including real-time dictation

• Good working knowledge of Google Sheets, MS Excel, and MS Word

• Ability to work with formulas, trackers, and structured reports

• Ability to manage multiple priorities independently

• High integrity, reliability, discretion, and professionalism

• Previous experience supporting an MD / CEO / Founder / Senior Leadership is strongly preferred

CANDIDATE PREFERENCE

• Candidates living in or near Lower Parel are strongly preferred

• One-way door-to-door commute should preferably be within 45–50 minutes

• Candidates should be comfortable handling occasional time-sensitive communication outside regular working hours when required

HOW TO APPLY

Interested candidates may share their updated CV at:

Email: careers@udsarch.com

Contact: 8962618553