Travel Expense Administrator

Position Overview:

The Travel Expense Administrator is responsible for supporting the financial and administrative processes that underpin Squarepoint's global travel programme.

Working closely with the Travel Team, Finance, employees, Executive Assistants, travel suppliers and payment providers, the role ensures travel-related expenses, invoices and corporate card transactions are accurately processed, reconciled and resolved in accordance with company policy.

The successful candidate will be highly organised, detail-oriented and analytical, with the ability to investigate complex travel and expense-related issues, build effective relationships with stakeholders and contribute to the continuous improvement of travel processes and controls.

• Manage travel expense submissions and related transactions in accordance with company policy and established controls.
• Review, reconcile, investigate and resolve travel expense, invoice, corporate card and Business Travel Account (BTA) discrepancies, exceptions and outstanding transactions.
• Review and validate travel-related invoices, credit notes and supporting documentation to support compliance and audit requirements.
• Partner with Finance, suppliers and internal stakeholders to resolve travel payment, billing and system-related issues.
• Maintain accurate records and supporting documentation for travel expense submissions, reconciliations and audit purposes.
• Support the testing, implementation and continuous improvement of travel systems, processes and controls.

 Required Qualifications:

• Experience in Travel & Expense, corporate travel or travel operations is strongly preferred.
• Experience processing travel expenses, reviewing invoices and reconciling financial transactions.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and commitment to data accuracy.
• Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills.
• Collaborative team player who enjoys working across teams and functions.
• Ability to build effective working relationships with colleagues, suppliers and business partners.
• Able to work independently, prioritise workload effectively and manage tasks through to completion.

System Knowledge

• Workday Expense Management.
• Amex@Work.
• Corporate Card and Business Travel Account (BTA) programmes.
• Conferma Snap or similar virtual payment solutions.
• Jira or similar ticket management systems.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

Nice to have:

• Experience supporting a corporate travel programme within financial services, investment management or similar regulated environments.
• Experience supporting travel operations within a corporate environment.
• Experience supporting stakeholders across multiple regions and time zones within a global organisation.
• Experience supporting system enhancements, process improvements or operational change initiatives.