Accounts Payable Specialist

Job Title: AP Specialist - Entry Level (3-5 Years Experience)

Title - Contract

Location - Remote

Introduction: We are seeking a detail-oriented and proactive AP Specialist to join our finance team. This entry-level position plays a crucial role in managing the organization's accounts payable processes, ensuring timely and accurate vendor payments, and maintaining strong vendor relationships. The AP Specialist contributes significantly to the company’s financial health by supporting smooth payment workflows and accurate financial record-keeping.

Roles and Responsibilities:

• Process and verify invoices, purchase orders, and payment requests in compliance with company policies.
• Perform accurate data entry of vendor invoices and payment information into the accounting system.
• Manage vendor payment processing, ensuring timely and accurate payments while resolving discrepancies or issues.
• Maintain and update vendor records, including contact information and payment terms.
• Communicate effectively with vendors and internal departments to address payment inquiries and resolve issues.
• Assist in month-end closing activities related to accounts payable.
• Support audits by providing necessary documentation and responding to audit inquiries.
• Collaborate with the finance team to improve accounts payable procedures and workflows.

Qualifications:

• Bachelor’s degree in accounting, Finance, or a related field preferred.
• 3 to 5 years of relevant experience as an AP Clerk or in an accounts payable role.
• Strong knowledge of Accounts Payable processes and vendor payment processing.
• Excellent communication skills, both verbal and written, to liaise effectively with vendors and internal teams.
• High attention to detail and accuracy in data entry and record management.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Some experience with D365

Tools and Technologies:

• Proficiency in any accounting software
• Strong skills in Microsoft Excel for data management and reporting.
• Familiarity with ERP systems and electronic invoicing platforms is a plus.
• Comfortable using email and communication tools for vendor correspondence.
• Some experience with D365