Executive Assistant to the CEO — Founder's Office

About Handelnine Global

Handelnine Global is a profitable, self-funded e-commerce house of brands, operating 10+ online brands and serving customers in 60+ countries across the USA, UK, Europe, Australia, the Middle East and Southeast Asia. We own the whole chain — sourcing, storefront technology, fulfilment and last-mile delivery — on a platform we built ourselves, with offices and fulfilment centres in India, the USA and the UK. We run lean, AI-native teams and an in-office culture at our Bandra West, Mumbai headquarters.

The role

Two jobs that are really one skill: keeping the CEO's week running, and keeping our hiring pipeline moving. We hire for a handful of roles at a time and each draws a large number of incoming applicants. Our internal platform reads and scores them, so what remains is coordination done precisely and fast - scheduling, candidate communication, records, follow-through.

Scope of Responsibility

• Meeting preparation and records — pre-reads out the day before; minutes and action items captured and distributed the same day; commitments tracked until they close.
• Recruiting coordination — interview scheduling, candidate communication at every stage, assessment invites, statuses and notes kept current on our recruiting platform, interviewer scorecards chased, offer paperwork coordinated. Shortlist to first interview under 5 working days; every candidate hears from us within one business day.
• Follow-through — the CEO’s open items with teams members and partners chased to closure, with a short written status each week
• CEO Travel and logistics — domestic and international trips, visas, itineraries, expenses. Zero trip disruptions caused by planning; expenses filed within the week.
• Office and admin — visitors, couriers, vendor coordination, records, small purchases. The Founder’s Office runs without the CEO noticing the mechanics.

Who fits

• At least 5 years as an Executive Assistant to a founder, CEO or CXO, or in recruiting/talent coordination at a company that hires seriously - ideally some of both.
• Precise, organised and fast; writes clear, courteous English and is comfortable on the phone with senior candidates.
• Fluent with Google Workspace, spreadsheets and scheduling tools; quick to learn our in-house platform and AI tools (we will teach you; you must want to).
• Discreet with confidential information
• Steady under pressure, punctual, and happy to be in the office

This is not for you if

• You want remote working
• You want to grow into an HR generalist role

Why join Handelnine

• Direct access to the CEO - no layers, no gatekeepers.
• A profitable, global business run on its own technology; you will see how it actually works, from strategy to execution.
• Culture of Ownership & Learning