HR Operations & Admin Executive

About the job

WE’RE HIRING | HR Operations & Admin Executive

Dwij AI Labs builds AI-native engineering teams for companies creating the next generation of AI and SaaS products. With a focus on modern technology stacks, automation, acceleration, and leverage, Dwij AI Labs emphasizes speed, quality, and deep technical understanding. The organization is in a growth phase and is actively building a team to support cutting-edge product development.

We are looking for a proactive, articulate and well-organized professional who can take ownership of HR coordination, Talent Acquisition and office operations

📍 Location: Ahmedabad, Gujarat

💼 Position: HR Operations and Admin Executive

🕐 Employment: Full-Time, Work from Office (3pm - 12am)

🎯 Experience: 2–4 Years

💰 Salary: Competitive / As per experience

YOUR ROLE

HR & People Coordination

• Support recruitment, interview scheduling and employee onboarding.
• Maintain employee records, attendance, leave and HR documentation.
• Coordinate joining formalities and employee communication.
• Assist with payroll inputs and routine HR activities.
• Support employee engagement and internal coordination.

Talent Acquisition Support

•     Provide administrative and coordination support across the recruitment lifecycle.
•     Interview scheduling, candidate communication, and reporting support for smooth and timely recruitment operations.
•     Maintain and update applicant tracking systems (ATS) with candidate information
• Communicate with candidates regarding interview logistics, feedback, and next steps.
• Maintain process adherence and a consistent candidate experience
• Customer service orientation with ability to engage candidates professionally and courteously

Office & Administration

• Oversee smooth day-to-day office operations.
• Coordinate with vendors, service providers and external stakeholders.
• Coordinate meetings, appointments and internal activities.
• Ensure a professional and well-organized workplace environment.

WHAT WE’RE LOOKING FOR

✔ Graduate in HR, Business Administration or a related discipline

✔ 1–3 years of relevant experience in HR/Admin/Talent Acquisition preferred

✔ Strong verbal and written communication skills including sentence mastery, vocabulary, fluency, and pronunciation

✔ Strong follow-up, coordination and organizational skills

✔ Strong email writing skills with clear, professional, and structured communication

✔ Working knowledge of Applicant Tracking Systems (ATS) and recruitment trackers

✔ Proficiency in MS Office (Excel, Word, PowerPoint) for tracking, reporting, and documentation

✔ Ability to multitask and take ownership of responsibilities

✔ Self-motivated, proactive and target-oriented

✔ Understanding of recruitment processes and administrative best practices

✔ A positive attitude with strong attention to detail

📩 Interested in joining us?

Send your updated CV to: careers@dwij.ai

📌 Subject: Application – HR Ops & Admin Executive

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